Veterinary Surgical Documentation System logo

System

Power on. Position camera. Begin surgery.

Vetucate is a dedicated surgical documentation appliance. It is not general software, a cloud service, or a subscription platform. The system ships as a purpose-built unit with an integrated touchscreen, local processing, and camera-ready hardware.

Not diagnostic · Not autonomous · Not cloud-based

Vetucate surgical documentation appliance with touchscreen raised showing the home screen

Pipeline

  1. 01Prepare
  2. 02Record
  3. 03Process
  4. 04Review
  5. 05Approve
  6. 06Export

Screen rotation

Screen folded flat

Horizontal

Screen raised at an angle

Angled

Screen fully raised

Upright

The touchscreen panel rotates from flat to fully upright, sitting flush on any counter when not in use and raising to a comfortable viewing angle during surgery.

Workflow

Before Surgery

  • Confirm video and audio
  • Select species and procedure
  • Add procedures for multi-part cases
  • Select surgeon and assistants

During Surgery

  • Live camera view
  • Projected Steps documentation checklist
  • Documented view of the developing record
  • Audio-signal warning
  • Stop recording

After Surgery

  • Draft record and review items
  • Approval with surgeon name and time
  • Client report after approval
  • Timeline, recording and manifest
  • Local Wi-Fi sharing or USB export

In the operating room

Vetucate system deployed in a veterinary operating room
Vetucate unit installed on the operating room counter
Vetucate unit deployed at a second veterinary clinic

Camera shown uses a demonstration tripod. Clinical installations are intended to use a ceiling or wall mount for a cleaner, unobstructed setup.

What It Produces

Every procedure produces a CVO-ordered clinical draft, an interactive timeline, a synchronized 4K recording with faces blurred on the device, and a manifest that fingerprints and chains each interval. Reported cases up to two hours finish in about one to two minutes after Stop. Approval produces the requested three-page client report.

Clinical Role

The system operates alongside the surgical team without interrupting workflow. The veterinarian remains the sole authority for interpretation, judgment, and clinical decisions. Vetucate records what is observable and verbally stated. Nothing more.

Reliability

Interval-based recording. Recoverable by design.

Procedures are recorded in structured 30-second intervals. If an interruption occurs, only the active unfinished interval may be affected. All completed intervals are preserved. Facts merge into one case record without silently overwriting earlier evidence. Conflicting values are preserved for review.

Not diagnostic · Not autonomous · Not cloud-based · Export requires surgeon approval

Approval Workflow

Export requires surgeon sign-off.

After processing completes, the surgeon reviews the generated record on-device (timeline, report, and recording) and adds an approval note before export is permitted. No case can be exported without explicit sign-off. This is enforced at the system level, not by policy.

The approval gate is the concrete implementation of human-in-the-loop documentation: the system cannot bypass it, and neither can Vetucate remotely.

Proprietary Models

Four proprietary models. Four separate jobs.

Vetucate:A transcribes speech. Vetucate:D labels speakers. Vetucate:V reads monitor heart rate, SpO₂, blood pressure and temperature, retaining the source image region. Vetucate:R writes and audits the record from spoken evidence, guided by veterinary terminology, CVO record-keeping language and the selected procedure.

Spoken and monitor readings are labelled separately. Missing information remains Not documented. Monitor extraction has been demonstrated on captured frames; live-theatre monitor validation remains outstanding.

Say it once

Say each fact with its number, unit and side where relevant. The system records what is captured or selected; procedure knowledge never supplies a missing patient fact.

The record develops during the case

Most professional wording is prepared while the operation runs. After Stop, the case state is saved before final composition. Interrupted finalization can be recovered from that state. Video assembly runs alongside the record.

The complete case

Explore the outputs

Explore the clinical record, client report, timeline and procedure recording.

Clinical record

From captured facts to a reviewable record.

Explore the clinical sections, source evidence and veterinarian’s review.

Explore clinical record

Client report

A clearer account for the pet’s owner.

Three pages explain the procedure, this animal’s care and recovery.

Explore client report

Timeline

Find the moment behind an entry.

Navigate the recording alongside speaker-labelled speech, monitor readings and captured facts.

Explore timeline

Video

Review the full procedure.

A synchronized 4K recording, with audio and on-device face blur, accompanies the approved case.

Explore video

Procedure library

527 procedures across 14 species groups guide what the system listens for. Procedure knowledge never supplies a patient fact.

Explore the procedure library

Sharing and export

After approval, choose a private Wi-Fi session or USB export to transfer the selected case.

See the sharing workflow